PDAF Proposal Guidelines

All PDAF applications must be accompanied by a proposal addressing the following:

  1. Project Description and Rationale
    • Briefly describe the project. (CSAP applications in French are accepted)
    • What specific need(s) within your school(s) does this project address?
    • List the goals of this project.
  2. Project Team
    • Briefly describe the interests, background and qualifications of the project team which will enable them to successfully implement this project.
  3. Project Design, Innovation and Implementation
    • Briefly describe why this proposal is innovative and merits PDAF funding.
    • Explain this project in terms of how it will be implemented in the school and/or classroom.
    • What is the timeline you intend to follow?
    • Please ensure you are following the safety, legal, insurance procedures established in your school and Regional Centre of Education.
    • If your application involves purchasing any apps or technology, please consult with your regional technology integration team to discuss issues such as student privacy guidelines, the Digital Resource Assessment (DRA) or other potential issues related to the technology you intend to use.  It is the applicant's responsibility to do this research before submitting a PDAF Application 
  4. Project Links to Public School Program and Essential Graduation Learnings
    • How will this project support the Public School Program and Department of Education and Early Childhood Development policies and guidelines?
  5. Curriculum Connections? How does it fit within the curriculum?
    • What are the learning outcomes of this project?
    • What aspect of the curriculum does this project focus upon?
    • What key grade level(s) and/or subject area(s) will be enhanced by this project?
    • How will this project be successfully integrated into the grade level(s) and subject area(s)?
    • Describe how materials will be used.
  6. Project Evaluation - How will the success of the project be evaluated?
  7. Budget
    • Please outline expenses in detail including taxes, shipping, stores, provider (US exchange rate valid only on date of submission) and links where available
    • Only valid receipts and invoices from recognized vendors and suppliers will be accepted (ie – no receipts from kijiji, pawn shops, on-line trade forums, etc.)
    • Submit entire project budget including funding from all other sources.  Delineate specific requests including an itemized breakdown of PDAF fund allocation.  PDAF may approve capital items when they are required to successfully implement the proposed project.

Please Complete Checklist

Items to Include in Application    Please Check  
Project Description  
Project Team  
Project Design  
Project LInks to PSP  
Curriculum Connections  
Project Evaluation  
Project Itemized Budget  


Project Selection Criteria

      The PDAF Selection Committee will base their selection on a variety of criteria including:

  • Breakthrough classroom ideas
  • Addressing the school’s, students’ or community’s needs
  • Sustainability/Partnerships
  • Uniqueness of project tied to curriculum outcomes
  • Inclusive Practice
  • Evaluation Process
  • Direct benefit to school/student
  • Parental and or community involvement

Additional Considerations

  • Each proposal is considered exclusively on the basis of its own merits
  • PDAF does not fund consecutive projects
  • The project proposal must not require an ongoing financial commitment by PDAF
  • The Selection Committee does not consider itself bound by precedent from one proposal to the next

  PDAF Funding is not available for the following:

  • Salaries, honoraria or labour fees
  • Travel and accommodations (teachers and students)
  • Equipment rental, service and/or costs
  • Items contained on the Authorized Learning Resources (ALR) list
  • Teacher professional learning or sub days

PDAF funding is not normally available for capital equipment (video cameras, computer hardware, etc.). The PDAF Committee does approve capital items when they are required to successfully implement the proposed project.  PDAF Committee does not fund projects that are now considered best practice and are no longer considered innovative.  Innovative is not limited to technology.

Proposals regarding the acquisition of learning resources must "go beyond" the intent of the authors and/or creators. Applicants are encouraged to develop an innovative approach for the use of these materials in the classroom.

Project Coordinator Responsibilties

Successful applicants are required to:

  • Submit a 100 word description of the project for publication purposes before receiving project funds
  • Submit an Accounting Summary complete with all original receipts, see Project Budget Guidelines
  • Contact the PDAF Committee should changing circumstances result in the project not being implemented
  • Fill in Checklist
  • Sign and return the Letter of Undertaking
  • Complete and return the Evaluation Report

Return to PDAF main page.