Membership Registry
NSTU reps should be updating the Membership Registry online and in real time. When an NSTU rep updates the site list, the changes are immediately made to the database ensuring the Union's membership information is current and accurate.
Individual members can also update all their personal, employment assignment and contact information themselves (see instructions below)
Membership figures are pulled from the Registry on the first Monday in December and the last Monday in March each year. NSTU representatives are responsible for ensuring the accuracy of the site information within the Membership Registry. All site updates should be completed at least one week prior to each of the above-mentioned dates and may be completed any time prior to that point. The Site Management instructions below are intended to assist NSTU reps with this process. Should you require additional information please contact NSTU Central Office.
Site Management Instructions - NSTU Representatives
The following instructions are also available in PDF format with screenshots. Click here to access the PDF document.
Access your personal profile in the NSTU Membership Registry. Click here to access the Membership Registry. (Important Note: Access to your profile is based on your NSTU web account username and password.)
Once you login, a homepage will appear. As an NSTU Rep, you will be presented with two options: you may either “Edit Profile” (your personal information) or “Edit Site”. (Please Note: NSTU Reps do not have the ability to self-identify. Local Presidents will identify these assignments.)
Edit Site
If you click on “Edit Site,” you will be presented with the site list.
If a member on the list is no longer at the site and you know the reason, click on “Employment Status” and select the appropriate reason. If the member has retired, check the “Retired” box. If you are uncertain about the reason they are no longer at the site, you may select “Unknown” from the dropdown list.
If you select “New Site” from the dropdown, another field will appear. Once you begin typing a site name into the field, options will be presented. Click on the name of the site, and it will be added to the field.
If a member is missing from the site, enter their professional or NSCC employee number into the field above the list that says, “Start typing to search.” The system will present a list of names that will narrow down to a single name once all the digits are entered. (In the case of NSCC employee numbers, the registry may provide more than one option if the number you’re entering is part of another employee number. For example, NSCC #329 is within #5329 or #83296.) When you see the correct name, select it. Once it replaces the number in the field, click “Add.” This will add the member to the bottom of the list. (Note: Once changes are saved, the name will automatically move to the appropriate spot alphabetically.)
If the member is NOT in the system, you will receive the message “No match found.” If this happens, please ensure the member completes a “Membership Information” form and submits it to Central Office so we can add them to the system. Once entered, they will automatically appear on your site. Until the form is completed and submitted, the member will not be included in the membership database and, therefore, will not be counted in the Local’s membership numbers. (Note: “Membership Information” forms can now be completed and submitted electronically. The forms are available on the NSTU website on the Membership Registry page, or under the “Communications” menu—submenu item “Online Forms.”)
To save any changes, click the “Save” button at the top of the page. Once clicked, any updates made will be saved.
When you’re satisfied that all necessary changes have been made to the list, select the box for “Submit completed information,” then click the “Save” button. Note: Additional changes can still be made after both steps are completed.
FIRST TIME USERS - Personal Profile Access Instructions
- Access your personal profile in the NSTU Membership Registry.
- The next screen will be the login page. You can log in using your NSTU web account username and password.
- If you do not have an NSTU web account, activation is automated. You can activate a free account directly from the NSTU website Activation Page. Please read all the information on the page carefully before proceeding with account activation.
Membership Information Forms to submit online: Public School (English / French)
Membership Information Forms to download: Public School (English / French)
If downloading the form to complete, you may fax the completed form to: (902) 477-3517.