Resolutions Submission Information

Click on the topic below to review updated information regarding Resolutions of Council:

Click here to access the Resolutions Submission Form in online format.

PLEASE NOTE:  Resolutions can not be submitted by individual members.  

16.      Resolutions Procedures

  1. Authority

The NSTU Constitution.

  1. Definition and Purpose

I.     NSTU Resolutions to Council are proposals, which when adopted:

        a.    amend NSTU By-Laws,

        b.    amend NSTU Standing Orders,

        c.     set, amend, or rescind NSTU Policy, or

        d.    direct the action of the NSTU.

II.   The purpose of Council and the resolution process is to provide a democratic means for Member input into the structures and policies of the NSTU.

  1. Eligibility

I.     The Provincial Executive may submit resolutions directly to Council.

II.    NSTU Locals submit resolutions to Council via the Resolutions Committee.

III.   NSTU Regional Representative Councils submit resolutions to the Provincial Executive for approval.

IV.   NSTU Professional Associations submit resolutions through the Professional Association Coordination Committee subject to the approval of the Provincial Executive.

  1. Resolution Submission

I.     Procedures

a.    Local submissions must be sent directly to the Resolutions Committee via the NSTU Central Office by the deadline in December. Submissions must be followed by the draft minutes of the General Meeting were the Local approved the submission by the deadline in January.

b.    RRC submission must be sent directly to the Provincial Executive via a notice of motion from a Provincial Executive Member sitting on the RRC at least one (1) week prior to the Provincial Executive Meeting in January. The submission must be accompanied by the draft minutes of the meeting were the RRC approved the submission.

c.    Professional Association submissions must be sent directly to the Professional Association Coordination Committee at least one (1) week prior to PACC’s fall meeting. Submissions must be accompanied by the draft minutes of the General Meeting were the Professional Association approved the submission.

d.    NSTU Locals are requested to use submission forms available on the NSTU website ( under Annual Council – Resolution Submission or by emailing the form to (

e.    RRCs and Professional Associations must fill out the submission form and submit to the Provincial Executive or PACC respectively.

                                      Reference: June 2007; June 2011, November 2013; July 2014

II.    Guidelines

a.    Issues that could be addressed by alternate means within the organization are not suitable as resolutions.

b.    A resolution that repeats existing policy shall not be submitted.

c.    Two (2) or more thoughts in a single resolution shall be avoided.

d.    Resolutions should not specifically refer to NSTU programs or committees.

e.    Reference should be made to the specific By-Law or Standing Order article number when amendments to the NSTU Constitution are proposed.

f.     Reference should be made to the specific Policy number when amendments to NSTU Policy are proposed.

Reference: January 2013

  1. Voluntary Screening Process

Locals, RRCs, or Professional Associations wishing to receive input regarding the appropriateness and accuracy of a resolution submission may contact the Executive Staff Officer liaison to the Resolutions Committee.

  1. Documentation

I.     The costing of a resolution is recorded with the actual resolution in the Resolutions Booklet.

II.    The Disposition of Resolutions from the previous Council will be included in the Council Workbook and will include the URL of an electronic compilation of memos and letters regarding adopted resolutions.

III.   All Reports generated by Council Resolutions are directed to the Provincial Executive as Information Items prior to Council.

Reference: April 1, 2005; February 16-18, 2006, Res. 2012-29; January 2013

  1. Time Lines

I.     Locals are required to appoint their Local Resolution Committee Chair by October 1 st and submit the name to NSTU Central Office.

II.    The deadline for resolution submissions by Professional Associations is by the fall meeting of PAAC following Conference Day.

III.   The deadline for resolution submissions by Locals is the third (3 rd) Friday in December.

IV.   The deadline for Locals to submit draft minutes from their General Meeting where submissions were approved is the third (3 rd) Friday in January. Minutes should be sent to

V.    The deadline for resolution submissions by RRCs is by the January meeting of the Provincial Executive.

VI.   Provincial Executive addresses Professional Association and Regional Representative Council Committee submissions by the fourth (4 th) Friday in January.

VII. Recommendations from Committees concerning resolutions are prepared in advance of Council.

VIII.        Resolutions are made available to the membership at least thirty (30) days prior to Council.

IX.   Resolutions are considered at Annual Council in May.

X.    A preliminary Disposition of Resolutions is presented to the Provincial Executive following Annual Council.

Reference: January 2008; June 2011; July, 2014

  1. Reading of Council Resolutions

I.     Resolutions for consideration by Annual Council shall be identified by their respective numbers only and the text of resolutions shall not be read aloud in Council Chambers.

II.    The Local submitting a resolution shall be the initial speaker to that resolution.

Reference: April 3, 2009, June 2011

  1. Annual Council New Business Resolutions

I.     The NSTU Resolutions Committee coordinates the New Business Resolutions of Annual Council.

II.    It is the responsibility of the NSTU Resolutions Committee to make the determination whether or not a New Business Resolution will be advanced for consideration.

III.   New Business submissions require the Local President’s signature of the sponsoring Local or the NSTU President’s signature of a Provincial Executive submission.

IV.   Eligibility requirement for a New Business submission shall be one of the following:

a.    Time – an issue arises after the official closing date for resolution submissions to Annual Council (third Friday in December).

b.    New Information – an issue has incurred new developments after the official closing date for resolution submission to Annual Council.

Reference: June 2011

Reference: Provincial Executive, Oct., 1997; Feb., 1998; Oct., 2000; 2001-NB1; 2002-35, 36, Oct, 2002; June 2004; February 2005, February 2007; January 2010, April 29, 2010, June 2011; January 2013

Click here to download the Resolutions Procedures brochure

Time Lines

STEP 1: BY 2ND FRIDAY IN AUGUST Adopted and referred resolutions from the previous May Council are directed to committees and staff with stipulated required deadlines for action.

STEP 2: BY OCTOBER 1ST Deadline for submission of name of Local Resolutions Committee chairperson to Central Office.

STEP 3: BY 3RD FRIDAY IN DECEMBER Deadline for Council submissions by Locals, Regional Representative Councils, Committees and Professional Associations.

STEP 4: BY 3RD FRIDAY IN JANUARY Draft Minutes of General Meeting at which resolutions were adopted are forwarded to the NSTU Central Office.

STEP 5: BY 4TH FRIDAY IN JANUARY Resolutions Committee processes submissions (topic; content; category — policy/action; costed; 2/3s; and status — new/amend/reaffirm/rescind.)

STEP 6: BY 4TH FRIDAY IN JANUARY Submissions circulated to NSTU Committees for review.

STEP 7: BY 4TH FRIDAY IN JANUARY Provincial Executive considers submissions and recommendations from NSTU Committees, Regional Representative Councils and Professional Associations. Reports to Council are received by the Provincial Executive.

STEP 8: BY APRIL 3 Resolutions made available to membership.

STEP 9: MAY ANNUAL COUNCIL Consideration of resolutions.

STEP 10: JUNE Disposition of Resolutions presented to Provincial Executive and membership and printed in June.

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