Resolutions Submission Information

Click on the topic below to review updated information regarding Resolutions of Council:

Click here to access the Resolutions Submission Form in online format.

PLEASE NOTE:  Resolutions can not be submitted by individual members.  

16.     Resolutions Procedures

A.   Authority

The NSTU Constitution – Standing Orders.

B.   Operational Principles

I.    addresses NSTU policy issues

II.   facilitates Council proceedings to ensure effective debate

III.  encourages member participation

IV.  demonstrates Provincial Executive leadership

V.   confirms collective voice of Council delegates

C.   Definition, Purpose, Eligibility

I.    An NSTU resolution is a proposal submitted to Annual Council which, when adopted, sets policy and directs action for the organization. A resolution that increases expenses in any current budget line or that causes a new budget line to be created shall be considered as a possible costed resolution by the Finance & Property Committee.

II.   The NSTU resolutions process provides a democratic structure which allows members to develop policies, procedures and practices of the organization.

III.  The Provincial Executive and NSTU Locals may submit resolutions to Annual Council directly. NSTU Committees, Regional Representative Councils (RRC’s) and NSTU Professional Associations must submit resolutions to the Provincial Executive. The Provincial Executive determines whether or not submissions are forwarded to Annual Council.

Reference: Provincial Executive, April, 2007

D.   Resolution Submission

I.    Procedures

a.   NSTU Locals, Committees, RRC’s and Professional Associations are requested to use submission forms available from the NSTU central office, on the NSTU website (www.nstu.ca), online submission form and/or electronic mail (resolutions@nstu.ca).

b.   All resolutions submitted to the NSTU Resolutions Committee for consideration during Annual Council must adhere to the following requirements:

i.    accompanied by a supporting brief;

ii.   dated and signed by the Local President and Local Resolutions Chair or Professional Association President; and,

iii.   forward to the NSTU Central Office by the 3rd Friday in January, draft minutes of the General Meeting of the Local or Professional Association at which Council resolutions were considered by the general membership.

Reference: June 2007; June 2011, November 2013; July 2014

II.   Guidelines

a.   Issues that could be addressed by alternate means within the organization are not suitable content for resolutions.

b.   A resolution that repeats existing policy shall not be submitted.

c.   Two (2) or more thoughts in a single resolution shall be avoided.

d.   Resolutions should not specifically refer to NSTU programs or committees.

e.   The use of definitive words (ex – “shall” – use “seek to”) in resolutions should be avoided.

f.    Specific reference should be made to the NSTU Constitution when changes to NSTU By-Laws and Standing Orders are requested. (i.e. numerical notation)

Reference: January 2013

III.  Briefs

a.   Resolutions submitted to the NSTU Resolutions Committee for consideration during Annual Council must be accompanied by supporting briefs. Only those resolutions supported by briefs will be forwarded to Council for consideration.

b.   The requirement to submit a brief with a resolution is designed to reduce the need for “whereas” clauses. Only the “Be It Resolved That” portion of a resolution is addressed by Council. The full intent of the resolution must be explained in this portion of the submission.

c.   Briefs must be clear and concise.

IV.  The Resolutions Committee

a.   Is charged with editing submissions. The Committee will consult with the submitting Local regarding editing changes.

b.   Has the authority to combine resolutions of similar intent provided that the substantial intent of any resolution remains unaltered.

c.   Shall inform a Local at least thirty (30) days prior to Council if a proposed resolution is ruled out of order. When legal advice has been requested, a written summary of such advice must be provided to the Local.

d.   Shall direct resolutions that reaffirm policy to the Provincial Executive for consideration.

V.   Recommendations

a.   Resolutions shall be studied prior to Annual Council by the appropriate NSTU Committees and the Provincial Executive.

b.   The findings and recommendations, if any, from the study shall be available to delegates at Annual Council.

E.   Voluntary Screening Process

NSTU Locals wishing to receive an opinion regarding the appropriateness and accuracy of a resolution submission may contact the Chair of the Resolutions Committee to provide an analysis. This procedure is available to a Local prior to that Local’s General Meeting to conduct the vote on submissions.

F.   Documentation

I.    The costing of a resolution is recorded with the actual resolution in the Resolutions Booklet.

II.   The Disposition of Resolutions from the previous Council will be included in the Council Workbook and will include the URL of an electronic compilation of memos and letters regarding adopted resolutions.

III.  All Reports generated by Council Resolutions are directed to the Provincial Executive as Information Items prior to Council.

Reference: April 1, 2005; February 16-18, 2006, Res. 2012-29; January 2013

G.  Time Lines

I.    Locals are requested to appoint the Local Resolution Committee Chairpersons by October 1st and submit names to Central Office.

II.   The deadline for resolution submission is the third Friday in December.

III.  Recommendations from Committees concerning Policy Review resolutions are considered by November 30th.

IV.  Recommendations from Committees concerning resolutions are prepared in advance of Council.

V.   Provincial Executive addresses Professional Association, Regional Representative Council and Committee submissions along with recommendations by the fourth Friday in January.

VI.  Resolutions are made available to the membership by April 1.

Reference: January 2008; June 2011; July, 2014

H.   Reading of Council Resolutions

I.    Resolutions for consideration by Annual Council shall be identified by their respective numbers only and the text of resolutions shall not be read aloud in Council Chambers.

II.   The Local submitting a resolution shall be the initial speaker to that resolution.

Reference: April 3, 2009, June 2011

I.    Annual Council New Business Resolutions

I.    The NSTU Resolutions Committee coordinates the New Business Resolutions of Annual Council.

II.   It is the responsibility of the NSTU Resolutions Committee to make the determination whether or not a New Business Resolution will be advanced for consideration.

III.  New Business submissions require the Local President’s signature of the sponsoring Local or the NSTU President’s signature of a Provincial Executive submission.

IV.  Eligibility requirement for a New Business submission shall be one of the following:

a.   Time – an issue arises after the official closing date for resolution submissions to Annual Council (third Friday in December).

b.   New Information – an issue has incurred new developments after the official closing date for resolution submission to Annual Council.

V.   Should a Local or the Provincial Executive disagree with the decision of the Resolutions Committee concerning a New Business submission, the affected Local or the Provincial Executive may appeal the decision through a ruling by Council.

J.   Communications

I.    Information packages for Local Resolutions Committees are circulated to both NSTU Local Presidents and Resolutions Committee Chairpersons and Professional Associations Presidents at least ninety (90) days prior to the submission date deadline.

II.   Locals receive all resolutions submitted to Annual Council in the order they will be considered during Annual Council.

III.  Resolutions for consideration by Annual Council are circulated to members prior to Annual Council.

Reference: June 2011

Reference: Provincial Executive, Oct., 1997; Feb., 1998; Oct., 2000; 2001-NB1; 2002-35, 36, Oct, 2002; June 2004; February 2005, February 2007; January 2010, April 29, 2010, June 2011; January 2013

Time Lines

STEP 1: BY 2ND FRIDAY IN AUGUST Adopted and referred resolutions from the previous May Council are directed to committees and staff with stipulated required deadlines for action.

STEP 2: BY OCTOBER 1ST Deadline for submission of name of Local Resolutions Committee chairperson to Central Office.

STEP 3: BY 3RD FRIDAY IN DECEMBER Deadline for Council submissions by Locals, Regional Representative Councils, Committees and Professional Associations.

STEP 4: BY 3RD FRIDAY IN JANUARY Draft Minutes of General Meeting at which resolutions were adopted are forwarded to the NSTU Central Office.

STEP 5: BY 4TH FRIDAY IN JANUARY Resolutions Committee processes submissions (topic; content; category — policy/action; costed; 2/3s; and status — new/amend/reaffirm/rescind.)

STEP 6: BY 4TH FRIDAY IN JANUARY Submissions circulated to NSTU Committees for review.

STEP 7: BY 4TH FRIDAY IN JANUARY Provincial Executive considers submissions and recommendations from NSTU Committees, Regional Representative Councils and Professional Associations. Reports to Council are received by the Provincial Executive.

STEP 8: BY APRIL 3 Resolutions made available to membership.

STEP 9: MAY ANNUAL COUNCIL Consideration of resolutions.

STEP 10: JUNE Disposition of Resolutions presented to Provincial Executive and membership and printed in June.

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